If your organization has not yet established a written policy for AI use in the workplace, contact Falcon IT Services for assistance. Without clear guidance, employees may not know which AI systems they can use or what information they are permitted to share.
Unapproved AI use, often called “shadow AI,” can create several risks:
• Loss of oversight: Employees may use different AI services, leaving company information stored across accounts and platforms the organization does not manage.
• Exposure of sensitive information: Employees may upload confidential pricing, customer lists, HR records, protected health information, or intellectual property without appropriate approval or safeguards.
• Privacy and compliance risks: Depending on the provider, plan, and settings, information submitted to free or personal AI services may be retained, used for model training, or processed by third-party service providers. This may conflict with the organization’s confidentiality commitments or applicable compliance requirements.
A written policy should identify approved AI tools, define what information employees may share, and explain when additional approval is required. Support those rules with employee training and appropriate technical controls.
Contact Falcon IT Services for help developing an AI policy that fits your business and protects your information.
For more information, visit: https://falconitservices.com/responsible-ai-usage-in-your-organization/